Star Docent Email

Subject Line: Confirming UMMA Field Trip - ACTION REQUIRED

Dear [Teacher], 

The [Day Group] docents are looking forward to meeting your class. To make sure the students have a great experience and your goals for the tour are met please review and confirm the following:


Name: [Your Name]

Email: [Your Email]

Phone: [Your Phone Number]


Title of Tour: [Title of Tour]

Date of Tour: [Date of Tour]

Time of Tour: [Time of Tour]


For the best experience, we ask that you divide your class into small groups with one chaperone accompanying each group. Please confirm the following:

Number of Students: [Number of Students]

Number of Small Groups: [Number of Groups]

Number of Chaperones: [Number of Chaperones Needed]


In your response, please provide the following information:

  1. A confirmation that all of the numbers above are correct and up-to-date. 

  2. Any student needs or accommodations for the tour (language, accessibility, medical)

  3. Your bussing information

**If you are unable to recruit the required number of chaperones please contact me as soon as possible. We will work with you to make sure each group has a chaperone. 

We look forward to planning the tour with you, meeting you, your students and chaperones. Any questions or concerns feel free to contact me. 

[Your Name]


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Last Updated

December 18, 2019 11:20 a.m.


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