Subject Line: Confirming UMMA Field Trip - ACTION REQUIRED
The [Day Group] docents are looking forward to meeting your class. To make sure the students have a great experience and your goals for the tour are met please review and confirm the following:
Name: [Your Name]
Email: [Your Email]
Phone: [Your Phone Number]
Title of Tour: [Title of Tour]
Date of Tour: [Date of Tour]
Time of Tour: [Time of Tour]
For the best experience, we ask that you divide your class into small groups with one chaperone accompanying each group. Please confirm the following:
Number of Students: [Number of Students]
Number of Small Groups: [Number of Groups]
Number of Chaperones: [Number of Chaperones Needed]
PLEASE PROVIDE EACH STUDENT WITH A BOLD NAMETAG.
In your response, please provide the following information:
A confirmation that all of the numbers above are correct and up-to-date.
Any student needs or accommodations for the tour (language, accessibility, medical)
Your bussing information
**If you are unable to recruit the required number of chaperones please contact me as soon as possible. We will work with you to make sure each group has a chaperone.
We look forward to planning the tour with you, meeting you, your students and chaperones. Any questions or concerns feel free to contact me.