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Subject Line: Confirming UMMA Field Trip - ACTION REQUIRED


Dear [Teacher], 


The [Day Group] docents are looking forward to meeting your class. To make sure the students have a great experience and your goals for the tour are met please review and confirm the following:


DOCENT CONTACT

Name: [Your Name]

Email: [Your Email]


Phone: [Your Phone Number]


TOUR INFORMATION

Title of Tour: [Title of Tour]

Date of Tour: [Date of Tour]

Time of Tour: [Time of Tour]


CHAPERONES

For the best experience, we ask that you divide your class into small groups with one chaperone accompanying each group. Please confirm the following:

Number of Students: [Number of Students]

Number of Small Groups: [Number of Groups]

Number of Chaperones: [Number of Chaperones Needed]


PLEASE PROVIDE EACH STUDENT WITH A BOLD NAMETAG.


In your response, please provide the following information:

  1. A confirmation that all of the numbers above are correct and up-to-date. 

  2. Any student needs or accommodations for the tour (language, accessibility, medical)

  3. Your bussing information


**If you are unable to recruit the required number of chaperones please contact me as soon as possible. We will work with you to make sure each group has a chaperone. 


We look forward to planning the tour with you, meeting you, your students and chaperones. Any questions or concerns feel free to contact me. 


[Your Name]

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Last Updated

December 18, 2019 11:20 a.m.

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